RULES, DOS AND DON'TS
DAMAGE TO
FACILITIES
Please inform vendors, contractors, and other
event personnel involved that they will not be
permitted to:
• Tape, nail or otherwise affix
anything to pillars or walls
• Place stickers on floor, wall or pillars or
distribute from exhibit booth as a promotional
item
• Bring any equipment into buildings that has
the potential to cause damage
Equipment brought into building
must be operated or handled with caution to
avoid damage to facility or endanger exhibitors
or guests.
It is required that you use
vinyl tape or chalk to mark booth locations on
the floor. Usage of any other method may mean
you are charged a removal fee.
CLEANUP
Vendors should place trash in the aisle before
leaving each night. Our cleanup personnel will
not enter an vendor's booth to clean or empty
trash containers. Vendors who need their carpet
cleaned should contact the show decorator. Any
carpeted aisle must be vacuumed by the
decorator.
You should check with the Coordinator for
specifics on when the building will be cleaned
each night.
MOVE IN AND
MOVE OUT
Specific move in and out days are noted on your
contract. Should you or your contractors need
additional time, call your Coordinator to
discuss availability and additional costs.
Remember that additional time may not be
available due to event activity.
Load in and out should be
through designated cargo doors. Glass lobby
doors are for carry in items only. You are
permitted to drive in certain buildings but
vehicles must exit at a determined time due to
safety requirements and cleanup schedule.
Vehicles may not return to building for move out
until all public has exited and Event
Coordinator approves such drive ins.
FREIGHT
Due to the number of events we house, Expo
Square cannot receive freight for your event.
Arrangements should be made with a service
contractor to provide drayage. If freight
arrives prior to your move in, the Event
Coordinator will inform the freight company to
return on the specified move in day.
Shipping address for our office
and Expo Center events is: 4125 E. 21 Street,
Tulsa, OK 74114. Please make sure your event
name is listed on the shipping label.
INTERIOR
SIGNAGE
Please don't hang signs on pillars, walls, or
close to HVAC vents and infra-red heaters. If
you hang signs from the ceiling, make sure your
contractor remembers to remove the hanging wire.
